1370中央收货

理由是:  To provide guidelines and information regarding the receipt and distribution of all goods delivered to 十大菠菜台子 (University) in support of University-related functions, 不包括由邮政服务署提供服务的邮件. 

政策:  The 中央接待处(CRD) is responsible for accepting packages from External Carriers (other than from the U.S. 邮政服务, which is handled by the Mail Room) and delivering these packages to the ordering department.  Responsibility includes an outer visual inspection of Goods received and use of an automated tracking system to document correct and timely disposition of deliveries to the drop-off location.

CRD is not responsible for sorting or distributing packages within a destination department.  Each ordering department is responsible for verifying that the contents of a package matches its packing slip and is consistent with what was ordered.

University personnel placing orders that result in package delivery to the University should include information that expedites delivery, i.e., 部门名称, 部门的位置, 购买订单号, 还有下订单的人的名字.

所有项目必须与大学业务有关.  CRD不接受任何个人发货.

The CRD may deliver printed material from the University 打印ing Services area to ordering departments.

适用范围及适用性:  This policy is applicable to all University departments receiving goods except pieces handled by the Mail Services Department.  看到 OU美联社&p# 1340邮件服务 获取有关这些项目的信息.

定义:  

调用标记:  A pre-addressed label sent by a supplier to pay for the shipping costs for a return item.  An External Carrier should be notified to pick-up the item for return to the supplier via CRD.

中央接待处(CRD)以前叫做装运和收货, this department accepts shipments for the University community and distributes these items to the appropriate ordering department.  教职员向大学服务处处长汇报.

外部载体:  A person or business that transports goods to the University from an outside vendor; for example, 联合包裹服务(UPS)和联邦快递(联邦快递).

商品:  Commodity items purchased on behalf of the University includes but is not limited to supplies, 材料, 和设备.

追踪号码:  Multi-digit/character identification assigned by External Carriers to most packages from outside sources/vendors.  CRD scans all packages and affixes a bar-coded identifying label to track the on-campus routing from the receiving dock to the end recipient.

程序:  

可用性

本署职员将维持正常办公时间.  看到 CRD的网站 了解更多信息.  Staff should be in place at the University receiving dock to accept packages from those carriers that follow a standard delivery schedule (UPS, 联邦快递).  In the event of a random freight arrival while staff is out completing on-campus deliveries, 本署会透过电子通讯方式联络本署职员.

一般的流程 

• CRD will make deliveries to the address shown on the package or to the main office of the department.
  
  
• Deliveries are made weekdays consistent with the University business calendar.  交付时需要签名.  这最好是在手持设备上以电子方式捕获.
  
  
• The University community may schedule a time to pick up packages at the Receiving Dock by contacting the CRD directly.
  
  
• The Purchasing Department must be notified of any special delivery concerns or instructions, 或者如果包裹需要特殊处理(比如尺寸).  这一信息也应传达给CRD. 
  
  
• CRD车辆有尺寸和重量限制.  如果包太大，CRD无法移动, CRD will assist the ordering department in arranging for delivery by the moving department or a local firm contracted by the University.  订货部将负责所有相关费用.
  
  
• Upon request, the CRD may provide temporary storage of newly-received goods, not to exceed 72 hours.
  
  
• The recipient department must verify that the packages delivered are correct, 数量适当，无破损.  部门必须签收包裹，确认已送达.  The CRD is not liable for any packages once the department has signed for them.

来料不合格

CRD将不接受以下项目.  必须联系部门安排送货:

• Unidentifiable packages without a specific name or address or Purchase Order number
  
  
• 货到付款.O.D.)项目
  
  
• 个人物品
  
  
• 损坏的物品
  
  
• 食品供应
  
  
• 高传染性物质
  
  
• 放射性物质
  
  
• 有害物质(直接到部门)
  
  
• 气瓶(直接送到各部门)
  
  
• 活的动物
  
  
• 肥料或草籽(直接送到场地维修或高尔夫球场)

Shipments/items weighing over 500 pounds or larger than 3' x 3' x 6' may need special handling.  Please contact CRD in advance of shipping large items to make sure appropriate arrangements are made. 

收到后例外或特别处理:

1.  错误的材料

如果收到错误的材料或损坏, 接收部门必须立即通知供应商, as well as the Purchasing Department if a University purchase order is involved.  If the merchandise is being returned via a 调用标记, the department must notify the CRD for pick up.

2.  损坏的货物

The vendor should be notified immediately of any goods that are received in a damaged condition.  Package and contents (including all inner packaging material) must be preserved in its original state until instructions for return or replacement are verified.  Many external carriers require an inspection report within 10 days of delivery.

3.  未知(无法投递)收件人

如果收货地址的唯一特征部分是人名(i.e., department or building address not specified) and that person cannot be identified, CRD会将包裹退回给寄件人.  Goods with a business purpose for part-time faculty or for graduate assistants need the department name included in the delivery address.

4.  需要冷藏的包装

在收到, the CRD will place goods identified as requiring refrigeration in a standard refrigerator until delivery to the ordering department/individual.

追踪包裹递送情况
 
如果延迟交货, the CRD can determine where a package is in the carrier’s delivery system using a Tracking Number supplied by the ordering department.  如果没有追踪号码，并且CRD没有显示收到该物品, 订购部门应联系供应商并要求跟踪.

Incorrectly delivered item:  If it is determined that a package was delivered to the incorrect department, notify the CRD and a staff member will pick up the package for re-processing.
 
外运包裹

要运送的包裹必须送到邮政服务部.  如果包裹是退货并且需要呼叫标签, 退货应由中央收货部处理.  无论如何, 包裹将被检查以确保包装得当, 贴有标签并符合所有适用标准.

相关政策及表格:    

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